If you are not able to join organized bus transfers from Kraków Airport to the meeting venue, below you will find the information how to reach Zakopane by your own.
Zakopane is very popular destination and you can get in very easily by train, bus or car.
There are around five trains every day from Kraków Główny to Zakopane. It takes three and a half hours, costs around 25 PLN and stops at many small towns along the way. Sleepers go to Warsaw and Wroclaw every night as well. Here you can check the timetable.
Several companies ride between Krakow and Zakopane, two biggest are Maxbus, MajerBus, Szwagropol, PolskiBus and several other known as PKS (it used to be state-run company, now it has been privatized and there are few dozen local, independent branches (those are the cheapest). Ticket costs from 12 to 15 PLN, discounts mostly don't apply. The journey takes at least two hours fifteen minutes, sometimes more (depends on traffic).
Private transfer from Krakow city or Krakow airport directly to Zakopane transfer is also possible.
'Zakopianka' from Krakow - road number 7 to Rabka and then 47 to Zakopane. It takes around one and a half hour, but depends on traffic.